• How to autocode imported bank transactions

    If you import bank transactions either manually or through bank feeds, the best place to set up an autocode is in the Load Bank Transaction screen while you're coding transactions.

    The bank transaction contains information that is far more reliable because you're using information from the source.

    You can use either all or part of the following fields:

    • Other Party

    • Reference

    • Notes

    NOTE: Autocoding doesn't combine text from multiple fields. You need to choose one field that best suits what you want to code.

    Setting up a good autocoding structure can take time but the benefit of having consistent information is quickly realised.

    The example below gives you an idea of what pieces of information can be used to autocode most of this transaction list of imported bank transactions.


    How to set up an autocode

    1. Highlight the text that you want your database to recognise and code.

    If you only want to use a portion of text, highlight the selection and use Ctrl + C on your keyboard to copy the selected text.

    1. Click on the Autocoding button.

    2. Select New in the Autocoding screen.

    The text highlighted automatically appears in the Search Text field.

    If you have selected and copied a portion of text in step 1, use Ctrl + V on your keyboard to paste the text into the Search Text field.

    1. Allocate a category and extended code. If you use Enterprising, you can also assign the transaction at this point.

    2. Click OK to save the changes.

    TIP: Use the <use imported note> option to describe the transaction in the Transaction screen and reports. The information attached to the bank transaction tends to have more detail than the default notes attached to category and extended codes.


    Want to know more?

    Check out our training video on autocoding
    How to autocode your trader statement
    How to autocode manually created transactions

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