Regular transactions

If you process transactions on a regular basis for the same date and amount, such as a wage or hire purchase, you can set it to automatically populate in your transaction screen.

This is handy for transactions like insurance payments where there is a combination of business and personal amounts and GST portions that need to be separated.

Regular transactions save you time and ensure consistently coded transactions.

How to create a regular transaction

1. Locate the transaction you want to use.

Make sure you select the last transaction recorded in the sequence. For example for a fortnightly wage, you don't want to select a transaction that occurred two months ago.

1. Right click on the transaction.

2. Select Regular Transaction.

This will add the transaction to the regular transactions tab in the bottom panel of the transaction screen.

1. Select the frequency that the transaction happens, i.e. weekly, fortnightly, monthly.

How do regular transactions appear in the transaction screen?

When you go into the transaction screen on or around the next due date, a prompt will appear advising you that a regular transaction is ready to populate into your database.

You have the option to add it to your transaction list automatically or ignore the transaction and add it later.

However, if you would like to process your regular transactions early you can:

1. Click on the Regular Transactions tab.

2. Right click on the item.

3. Select Process Now.

Regular transactions and the Wagebook

If you use the Wagebook a regular transaction will automatically create a transaction that appears in both the transaction screen and wagebook.

Follow the steps to above to create a regular transaction. Wagebook transactions are identified by a green Other Party envelope.

Skipping a payment?

If a transaction hasn't been processed at your bank, and it's aligned to a regular transaction in your database, you can choose to 'skip', which will prevent the transaction for that period from being created.

To skip a regular transaction being created in your database, enter the number of 'skips' required into the Skip field.

In the example below, the monthly regular transaction has been set to skip one month (August) so the next month to be processed will be September.

How to delete a regular transaction

To permanently remove a regular transaction:

1. Click on the Regular Transactions tab.

2. Right click on the item.

3. Select Delete.

What to look out for

20th of the month transactions
If the 20th of the month falls on a weekend or public holiday, correct the date of the regular transaction so that it mirrors information processed by your bank. This will help to avoid duplicate transactions.

Altered transaction details
If you change transaction information such as the date or amount in your bank records, make sure you update the regular transaction in your database. This will help to avoid having unreconciled transactions.