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Payday Filing and Single Touch Payroll in Cashmanager RURAL online

As legislative requirements become increasingly complex we believe the simple wagebook in Cashmanager RURAL may not meet your employer obligations in the future.

For this reason, we have made the decision not to update the wagebook to create returns for the following:

• Payday filing with IRD - (NZ)
• STP with ATO - (AUS)

Instead, we believe this is best left to specialist payroll providers such as PaySauce and Smart Payroll (NZ employers only).

We strongly recommend that you talk with your accounting specialist to determine the best payroll product for your business.

Cashmanager RURAL online v6.11 release

Cashmanager RURAL online version 6.11 was released on Monday 18 March 2019.

This update will enable your data to be migrated from Cashmanager RURAL online to Cash Manager Focus later this year.

While migration is not currently available, it’s important to install this update in the next few weeks. When the migration tool is ready, you’ll be able to migrate at a time that suits you and we’ll let you know what you need to do.

Get in touch with the team if you have any questions, or see the migration FAQs for more information about Cash Manager Focus.

Installation trouble shooting

1. Windows Updates
Make sure your Windows updates are up to date and completed before installing the Cashmanager application.

2. Windows Defender security warning
If you get a Windows Defender security warning you can ignore it. Click on More info to remove the warning and Run anyway to complete the installation.

Can't find the downloaded file?

1. Check your Downloads folder
On new computers (Windows 7 and higher), items are downloaded automatically to your Downloads folder.
Locate the application from your Downloads folder and run it from there.

2. Check your anti-virus software
This may be preventing the application from being run from your Downloads folder.
Allowing your anti-virus software to recognise Cashmanager RURAL online as a safe application will let you install it.

3. Not in your Downloads folder?
Then try downloading it directly from our website.

• Exit from the Cashmanager RURAL online login page.
• Go to www.cashmanagerrural.nz.
• Log in using your email address and password for Cashmanager RURAL online.
• Click on the Install button and follow the prompts.

If you're still stuck after looking at these tips, please phone our Help Desk:
0800 888 080 (NZ)
1800 351 781 (AUS)

the Help Desk is open week days from 8.45am - 7.00pm (NZT).

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How are CRS users getting on using PayDay filing ? I've been resistant, with only two employees, one being paid weekly, the other paid fortnightly, and having to Payday file more often than previous monthly to IRD. Anyone else feeling resistant ? Anyone else had to work through this resistance ? Any tips to get "on board"

How to record the Fonterra balancing retro in your plan

In early December 2018, Fonterra announced the new Advance Rate Schedule that saw the December '18 base Advance Rate set at $4.00, down from the previous rate of $4.15.

Simply put, this means that farmers will be paid $4.00 for all milk solids supplied in the month of December 2018, less a deduction of 15 cents on all of their milk solids supplied between June-November inclusive that have been paid at the $4.15 level.

We've suggested a couple of options below on how you could display this correctly in your working or draft plans

Option 1 (recommended)

Using the extended code Last Season's (LS) open a worksheet with a payment date of January 2019 in your working or draft plan.

Enter the total kg/MS that was produced between Jun to Nov in January e.g. 52,000 x .15 = -$7,950.00

Once January has finished, remove the amount you calculated for January from your plan.

Option 2

In the Dairy Forecaster, change the Base Adv Rate for supply months September - November from $4.15 to $4.00.

Everything will come out in the wash when the milk solids provided for the season to date are retrospectively paid in February.

Option 3

Create a new extended code under Milk Production for the Balancing Retro.
Make sure you set the code type to Expense.

Using the new extended code, open a worksheet with a payment date of January 2019 in your working or draft plan.

Enter the total kg/MS that was produced between Jun to Nov in January e.g. 52,000 x .15 = -$7,950.00

Finally, using the same extended code, enter the same amount as a credit in February.

@Jo You say you want to be cutting edge but your GST return is out of date & your GST code setup still doesn't meet Australian standards!

Fuel excise duty rebates

What is fuel excise duty?

Excise duty is applied to all petrol sold in New Zealand and is collected to help fund safety upgrades, public transport, walking and cycling projects and regional roads.

If you buy and use petrol off-road within your business (for example, for use in your quad bike) you may be in for a fuel excise refund.

For more information, click on the links at the bottom of this article.

Does the refund include GST?

Rebates that you receive as a shareholder from Farmlands, Ravensdown, Ballance etc don't generally include GST (but it's always best to check with your accountant).

On the other hand, your Excise Duty refund is subject to GST and any refunds received should be included in the GST period it relates to.

How should I record it in Cashmanager?

When it comes to coding the transaction, we recommend that you create a new extended code within your Other Farm Income category specifically for excise fuel refunds.

In the Transactions screen, click on the Setup - Codes menu.

1. Highlight the Category code, Other Farm Income (OF).

2. Under the 'New' area, click on Extended Code.

3. Enter a Code and Description that make sense to you.

4. Set the GST to B (Business).

5. Set the Type to Income.

6. Click OK to save the changes.

More Information

NZTA - Excise Duty Refunds

Do-it-yourself
NZTA Fuel Excise Duty Refund Customer Registration Form
Application for Refund of Fuel Excise Duty

Get someone to do it for you
Catalyst Fuel Refunds
NZ Petrol Refunds
Fuel Rebates