In the Office

All topics about the business of farming


  • Jo : Hi @Mardi757 There are a number of payroll products out there that are tailored to meet the specific needs of agri businesses. i.e. timesheets, rosters, allowances etc A couple of suggestions below: agrismart.co.nz www.paysauce.com

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  • Jo : Hi @Snirtus Thanks for your comment. NZ GST codes do differ from AUS codes. For example, NZ clients using Cashmanager would code a financial transaction like interest to GST type E (Exempt). I've sent your suggestion to our Development team to consider. Thanks, Jo

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  • Snirtus : @ilovefarming I set up each entity as a bank account. So when I transfer money from one entity (bank Account) to another I use BT. You must remember to do two transactions debit the account the money comes from and another transaction that credits the account the money goes into. This way you can reconcile both accounts and also filter by bank account in the budget.

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  • Jo : Hi @carroll Apologies for the inconvenience of the last few days. A few of our clients have had the following error message when logging in for the first time since last Wednesday - The database file is larger than the configured maximum database size. The article below on our HelpCentre will walk you through how to fix this error and get back into your database. How to get into Cashmanager If you need a hand, our team are available on: phone 0800 888 080 (8.45am - 7pm weekdays) email support@crssoftware.co.nz (48-hour turnaround) livechat (8.45am - 9pm weekdays)

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  • Abi : @Clare-Johnston yes - you will need to open your 2018 financial year - to do this go to Tools - create new year. You are able to have two financial years open at a time - so keep your 2017 year open while you tidy up the rest of the year

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  • Anna : Hi Karen, I'm no accountant but my thought is that you would need to create an expense code (red arrow) under the milk production income section. It might be worth double checking with your accountant though? Maybe some others will have different ideas.

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  • bdjd : @Abi Thanks for that Abi. Am I right in saying, that if I follow this method each line amount (as in each transaction on the credit card statement) will show as a separate line on the transaction screen? As in the credit card transactions will show as the bank feed does, rather than as the Farmlands statement does (with one total amount broken down into individual line amounts / transactions)? Hope what I'm trying to say makes sense, thanks!

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  • Anna : @Pet-Cow Our accountant also has access to our database, it is really helpful for when I have a query and at the end of the financial year too. I have given them 'Read' access only but I know others give their accountant's 'Write' access and they find that beneficial. If you decide to give your accountant access. here's a helpful guide on how to do it: Access to Cashmanager Rural

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  • Annie : Closing A Financial Year Follow this link to our Help Centre to find all the info you will need to close a financial year... https://community.crssoftware.co.nz/topic/162/how-do-i-close-a-financial-year *in your Cashmanager database you can have two financial years open at any time, so if you already have two open you will need to close off the oldest one in order to open your next year

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  • Deanne : @RuaFarm Hi, sounds like you need to open the 2018 financial year, to allow transactions from June onward to come into your transaction screen. Check out the following link, for details on how to open the new financial year https://community.crssoftware.co.nz/topic/168/how-do-i-create-a-new-financial-year

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  • Jo : Hi @RuaFarm MBIE have some really great resources all for when an employee leaves your business, including checklists! Employee exit checklist They've also got a whole section on employing and managing staff. It looks like a great little website with helpful resources.

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  • Jo : Hi @ilovefarming Please feel free to contact our Helpdesk at any time. It's what the team at CRS are here for; no question is too silly. You can phone the team on 0800 888 080 number between 8.45am - 7pm weekdays. Or try Live Chat, 8.45am - 9pm weekdays, while you're logged into the Help Centre or community forum. In the meantime, have a look at this helpful topic that explains why your livestock age at balance date (the end of your financial year), and how best to code stock transactions in your Cashmanager database. Cheers Jo

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  • Rebecca Harper : I recently wrote about our progression (we started leasing and are now in an equity partnership):

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  • Rebecca Harper : We've created a new succession guide that will help people get started - this resource is free to download from the CRS Software website, you can get it here: Farm Succession - Getting Started - Cashmanager RURAL

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  • becgreaves : I've also signed up for the AWDT protecting your team programme - really interested to see what we will get out of it. I have done all our health and safety stuff myself, after attending a B+LNZ workshop (as mentioned earlier). I have also done a number of training courses - quad bike, chainsaw and tractors through Summit Safety, which is based in Pongaroa. I am doing a First Aid course, also through Summit Safety, next week.

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  • Leanne : I believe its most import to be given your Contract and allowed at least a couple of days to have a 2nd or third pair of eyes or legal representative go over it, special if you are moving from a manager to contractor or sharemilker as there may be added parts to the contract that may or may not know how they can affect you and if you don’t understand you may be caught off guard.

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  • Anna : Not wishing to confuse you further, but it could be worth talking to your accountant about how to code it? I'm pretty sure you can claim the gst when you purchase the item (i.e. the items will show up as being purchased and you can just code them to their relevent code) and then code the 'Portion not yet due for payment' part to deferred expenses, as it acts like a credit. I hope that makes sense - but it really is probably best to talk to your accountant who can explain it better!

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